There is hereby created a Municipal Auditorium Advisory Board for the City. It shall consist of seven members who shall serve without compensation. They shall be appointed by the Governing Body; four (4) of whom shall be appointed for a term of two years and three (3) whom shall be appointed for a term of one year. However, after the terms of those appointed for one year expire, all appointees to the board shall be appointed for three-year terms.
No appointee to the board shall be eligible for reappointment after they have served two full consecutive terms on the board.
At least five of the appointees to the board shall be residents of the City. They shall be drawn from diverse segments of the public, and shall be selected for their wisdom, broad perspective, and ability to assist the Auditorium Manager in attracting events and groups to the auditorium. A member of the Governing Body shall serve as an Ex-Officio member of the Board.
The board at its organizational meeting and each annual meeting thereafter shall elect from its membership a chairperson, vice-chairperson, and a secretary. The chairperson, vice-chairperson and secretary shall have and perform such duties as are commonly associated with their respective titles. The board shall be further authorized to appoint and fix the membership so such number of standing and temporary committees as it may find expedient for the performance of its duties.
The Municipal Auditorium Advisory Board shall meet at least quarterly at such time and place as shall be fixed by the board by its standing rules. Special meetings shall be called by the chairperson, vice-chairperson or upon the request of a majority of the members of the Municipal Auditorium Advisory Board. Such calls for special meetings shall state the purpose or purposes for such special meetings and notice shall be given at least 48 hours before the time of the meeting so called. The request shall be read and entered into the minutes of such special meeting, and no business shall be transacted except that stated in the call for such special meeting. The board shall prepare its own agenda for all meetings and adopt Robert’s Rules of Order. Newly Revised, for the conduct of its meetings. The City Manager or City Manager Designee, shall serve as staff liaison to the Board and be in attendance at their meetings.
All meetings of the board shall be open to the public, with copies of the agenda available to all interested persons, the City Clerk, and the media at least 48 hours in advance of the meeting. It is the intent of the Governing Body for the board to encourage and promote public participation at all meetings of the board.
The authority and duties of the board are to:
A. Advise the Auditorium Manager of groups which might be interested in using the Municipal Auditorium;
B. Advise the Auditorium Manager of what additional information and data should be gathered so as to attract conventions, touring companies, and other groups to use the Municipal Auditorium;
C. Advise the Auditorium Manager of additional attractions or events which might increase the utilization of the Municipal Auditorium;
D. Assist the Auditorium Manager in promoting the use of the Municipal Auditorium.
E. Direct all inquiries from persons or groups desiring to use the Municipal Auditorium to the Auditorium Manager.
F. Make reports to the Governing Body concerning the Municipal Auditorium activities at least twice yearly.
G. Make recommendations concerning the annual budget, including capital improvements to the Governing Body.